The high school students of the city have taken a survey on the effective use of computers and computer literate individuals of the city. They have come up with an interesting survey where they have encountered a case where there are no more than 10 people out of 50 who are computer savvy. This in turn has given scope for further investigation and it has been identified that the older community who amount to around 40 out of 50 are the ones that need to be targeted to improve the statistics of the above said data.
These details have been intrinsically worked on and evaluated by experts. In this regard, they have decided to conduct a community program that would deal with teaching this lot on the basics of computers and the internet. This is a cost amounting job and hence they have approached several firms including us. They have worked out their figures to perfection and have requested us to contribute an amount of 4000 to fund the worthy cause.
Since this has already been communicated to the Public Relations Manager as a protocol, we have rejected this proposal in view that the years funds are all used up for other purposes. It is in view to bring to the kind notice of the superiors that this report is being generated. It is to be kept in view that all the experts from our firm have seen and evaluated this as worthy to our contribution, keeping in view the best possible outcomes to the firm.
This is brought to your kind notice as it is a matter of utmost urgency as there is a risk of cancellation of the entire program due to the lack of funds. In this regard your intervention is of prime importance and fruitful. Also the time constraint is of major importance in this case. With this said, I present to you the statistics mentioned in the program.
Purpose
The report presented is of the view that currently 10 out of 50 in the city are computer literates. The target is to make at least 40 computers savvy. The main population of the remaining 30 is older community who has a least idea on the effective use of computers since there have been a lot of enhancements and technical improvements in this field lately. The aim is to educate this older lot about all these enhancements and encourage them to use them for productive purposes.
In a view that most of the population in the city fall into this category, their decision to teach these people serves a noble purpose. Also since these people still use older techniques in their profession, this development will ease the working atmosphere considerably.
Audience
This report is generated for the reference of the CEO and the board of directors responsible for the release of the said funds
Information
The program has decided to divide the entire area into sectors. Each section of students will have around 10 students, headed by a senior. Each section will take over each sector in the city and start the program. The idea is to use the weekends and the evenings for this purpose. They also have decided to do it in shifts to facilitate more participation. This program is believed to take not more than 6 months to completion. They are confident on the effective teaching skills of all the trainers involved in the program.
For this to work however they need to raise funds since there are costs involved in advertising the event, transportation of students to different areas, venue for teaching facilities, transportation of computers, fixing of internet connections and other incentives to get more participation. The program plan has estimated the amount to 100000. They have approached other firms and have received significant amounts of money for their cause. However they are short of another 4000 for which they have approached us.
Benefits
Not only will we benefit from the sales since there will be an increased demand for computers which is imperative after this program, but also that we will be highlighted in this issue as a sponsor for this activity. Hence it is inevitable for our sales to have a rise. Also if this program is a success, it might be repeated in the cities in our neighborhood which in turn would benefit our retail outlets in the neighborhood.
A great social responsibility is also served by this and our firm would receive accolades in funding such a noble cause. Since there is no loss in such ventures, which has been proven from our previous endeavors, I suggest to the board to go out of the actual way and help this cause. Timely action would help.
The result of unavailability of this fund will be the cancellation of the program since they have vouched for us as their last source of help. Since the advertising has already begun and they have included our logo in their promotional event, it is a bad reputation for the firm to back out at this juncture.
Objections
The protocol has been followed and the plan was discussed with the Public Relations Officer as is the rule. However the need for writing this to the higher board is because it has been rejected just due to the lack of funds. Similar projects were funded before, this is not new and not an experimentation venture. The report has been checked and approved by experts, but the only reason it stood cancelled was because the funds were already diverted also ceases the objection of the report being a farce.
Context
This project has been checked and approved by our team and was cancelled by the PR because of the funds being for the financial year diverted already.
After I put forth all my arguments in favor of this case, since I am a responsible worker in the firm, it is my responsibility to put forward the advantages of this program. This program if funded will cater to all our future ventures and incomplete projects. Since this is an area wise program, we can be sure of getting many more orders for the program. Hence it is my request to give this project a chance.
Introduction
The report has been written following the evidence from Locker and Kaczmaraks PAIBOC principles (2006). A detailed analysis on how the report has catered to all the needs of a standard report is mentioned in the justification that follows herewith.
Justification
The report has been written keeping in view that the purpose of the report is to make the reader aware of the concept of the program and the purpose of effective communication of the plan. The report has mentioned all possible outcomes of the program and the need for funding and the returns has been communicated thoroughly with due emphasis. It has been kept in mind that the purpose of writing has been served with ample discussion on the effective working on the project. The purpose has been mentioned in clear terms where it has been said that the audience of the program are a huge amount and the need of the program is highlighted when we mention that this age group is mostly a working age group and are devoid of the enhancements that have taken place in the said field.
The audience targeted by this report is the board members of the firm. It is kept in the best interests of the members since the discussion favors their generation. Also since these people intend to act for the profits of the firm, this has also been highlighted by giving ample reasons as to why this project needs to be funded. The report mentions benefits in cash and kind to the company which in turn is for the benefit of the audience of the report. A long term and a global benefit is also targeted on the mention that on success this could help their other out lets stationed in other cities. Further business and long term prospects are the ones that have a magnetic influence on the board.
The information contained in this report is apt to the project in hand. It has mentioned in detail the sources of information of the party that requires funding. Also all the statistics required for the program are presented in brief. Since all the figures have a statistical relevance to the point put forth in the report, the information used is adequate for approval. Also information related to the target audience likely to be involved in the program and the members likely to be affected by it is given, which is of prime importance in such ventures. Also the entire information about the plan and also the financial aspects are briefly mentioned, it is more of a report within a report to the reader.
The report has ample support to its arguments. When it is mentioned that the sales of the firm will go high, it is done in view that after being computer literate an individual will want to own it. Considering the fact that the firm has sponsored the event which has made them proficient in computers, the first thought of purchase will be from this very firm. Also the fact that this firm has done such ventures before also persuades the reader to think about the program in hand. The mention that this report has been evaluated by experts in the firm also proves the authenticity of the project in question, which supports the cause.
The report has addressed the all kinds of objections likely to rise during the discussion. It has been mentioned that
The context that might have a profound impact on the target audience is to prove that the working environments would better due to this program. Also since the target audience for this program is from their generation, it has been kept in emotional constraint to the reader of the report. It is in context with the funding programs of the firm since the firm has already funded for such causes. The genuine aspect of the program is maintained as the benefit involves sales and reputation benefit of the firm.
Hence PAIBOC (Purpose, Audience, Information, Benefits, Objections, Context) analysis has been followed in the report and it is consistent to those principles. The ideas have been structurally defined. The abstract creates ample interest to the reader to read further, which serves the exact purpose of an abstract. An introduction that introduces the need for writing the report, writing the statistics, the actual program and need for funding the program. The statistics and the program plan further describe and discuss the plan and its authenticity in detail. With all the relevant statistics and clarifications on any objections that could arise due to the consideration of the issue are addressed. Finally the conclusion closes with the report favoring the decision, keeping in mind the benefits to the firm which is in the best interests of the board members to whom the report is sent.
The report here is in support for the cause and hence the disadvantages if any have not been primarily high lighted. But it has also been kept in mind that they are dealt with where ever necessary. For example the finances of the program are analyzed in a similar fashion as a commercial firm would do in terms of their investment. Hence any loop holes are identified as and when the study is done. This is again justified by the fact that experts have looked into the report and they have accepted the authenticity of the program and recommended it.
These details have been intrinsically worked on and evaluated by experts. In this regard, they have decided to conduct a community program that would deal with teaching this lot on the basics of computers and the internet. This is a cost amounting job and hence they have approached several firms including us. They have worked out their figures to perfection and have requested us to contribute an amount of 4000 to fund the worthy cause.
Since this has already been communicated to the Public Relations Manager as a protocol, we have rejected this proposal in view that the years funds are all used up for other purposes. It is in view to bring to the kind notice of the superiors that this report is being generated. It is to be kept in view that all the experts from our firm have seen and evaluated this as worthy to our contribution, keeping in view the best possible outcomes to the firm.
This is brought to your kind notice as it is a matter of utmost urgency as there is a risk of cancellation of the entire program due to the lack of funds. In this regard your intervention is of prime importance and fruitful. Also the time constraint is of major importance in this case. With this said, I present to you the statistics mentioned in the program.
Purpose
The report presented is of the view that currently 10 out of 50 in the city are computer literates. The target is to make at least 40 computers savvy. The main population of the remaining 30 is older community who has a least idea on the effective use of computers since there have been a lot of enhancements and technical improvements in this field lately. The aim is to educate this older lot about all these enhancements and encourage them to use them for productive purposes.
In a view that most of the population in the city fall into this category, their decision to teach these people serves a noble purpose. Also since these people still use older techniques in their profession, this development will ease the working atmosphere considerably.
Audience
This report is generated for the reference of the CEO and the board of directors responsible for the release of the said funds
Information
The program has decided to divide the entire area into sectors. Each section of students will have around 10 students, headed by a senior. Each section will take over each sector in the city and start the program. The idea is to use the weekends and the evenings for this purpose. They also have decided to do it in shifts to facilitate more participation. This program is believed to take not more than 6 months to completion. They are confident on the effective teaching skills of all the trainers involved in the program.
For this to work however they need to raise funds since there are costs involved in advertising the event, transportation of students to different areas, venue for teaching facilities, transportation of computers, fixing of internet connections and other incentives to get more participation. The program plan has estimated the amount to 100000. They have approached other firms and have received significant amounts of money for their cause. However they are short of another 4000 for which they have approached us.
Benefits
Not only will we benefit from the sales since there will be an increased demand for computers which is imperative after this program, but also that we will be highlighted in this issue as a sponsor for this activity. Hence it is inevitable for our sales to have a rise. Also if this program is a success, it might be repeated in the cities in our neighborhood which in turn would benefit our retail outlets in the neighborhood.
A great social responsibility is also served by this and our firm would receive accolades in funding such a noble cause. Since there is no loss in such ventures, which has been proven from our previous endeavors, I suggest to the board to go out of the actual way and help this cause. Timely action would help.
The result of unavailability of this fund will be the cancellation of the program since they have vouched for us as their last source of help. Since the advertising has already begun and they have included our logo in their promotional event, it is a bad reputation for the firm to back out at this juncture.
Objections
The protocol has been followed and the plan was discussed with the Public Relations Officer as is the rule. However the need for writing this to the higher board is because it has been rejected just due to the lack of funds. Similar projects were funded before, this is not new and not an experimentation venture. The report has been checked and approved by experts, but the only reason it stood cancelled was because the funds were already diverted also ceases the objection of the report being a farce.
Context
This project has been checked and approved by our team and was cancelled by the PR because of the funds being for the financial year diverted already.
After I put forth all my arguments in favor of this case, since I am a responsible worker in the firm, it is my responsibility to put forward the advantages of this program. This program if funded will cater to all our future ventures and incomplete projects. Since this is an area wise program, we can be sure of getting many more orders for the program. Hence it is my request to give this project a chance.
Introduction
The report has been written following the evidence from Locker and Kaczmaraks PAIBOC principles (2006). A detailed analysis on how the report has catered to all the needs of a standard report is mentioned in the justification that follows herewith.
Justification
The report has been written keeping in view that the purpose of the report is to make the reader aware of the concept of the program and the purpose of effective communication of the plan. The report has mentioned all possible outcomes of the program and the need for funding and the returns has been communicated thoroughly with due emphasis. It has been kept in mind that the purpose of writing has been served with ample discussion on the effective working on the project. The purpose has been mentioned in clear terms where it has been said that the audience of the program are a huge amount and the need of the program is highlighted when we mention that this age group is mostly a working age group and are devoid of the enhancements that have taken place in the said field.
The audience targeted by this report is the board members of the firm. It is kept in the best interests of the members since the discussion favors their generation. Also since these people intend to act for the profits of the firm, this has also been highlighted by giving ample reasons as to why this project needs to be funded. The report mentions benefits in cash and kind to the company which in turn is for the benefit of the audience of the report. A long term and a global benefit is also targeted on the mention that on success this could help their other out lets stationed in other cities. Further business and long term prospects are the ones that have a magnetic influence on the board.
The information contained in this report is apt to the project in hand. It has mentioned in detail the sources of information of the party that requires funding. Also all the statistics required for the program are presented in brief. Since all the figures have a statistical relevance to the point put forth in the report, the information used is adequate for approval. Also information related to the target audience likely to be involved in the program and the members likely to be affected by it is given, which is of prime importance in such ventures. Also the entire information about the plan and also the financial aspects are briefly mentioned, it is more of a report within a report to the reader.
The report has ample support to its arguments. When it is mentioned that the sales of the firm will go high, it is done in view that after being computer literate an individual will want to own it. Considering the fact that the firm has sponsored the event which has made them proficient in computers, the first thought of purchase will be from this very firm. Also the fact that this firm has done such ventures before also persuades the reader to think about the program in hand. The mention that this report has been evaluated by experts in the firm also proves the authenticity of the project in question, which supports the cause.
The report has addressed the all kinds of objections likely to rise during the discussion. It has been mentioned that
The context that might have a profound impact on the target audience is to prove that the working environments would better due to this program. Also since the target audience for this program is from their generation, it has been kept in emotional constraint to the reader of the report. It is in context with the funding programs of the firm since the firm has already funded for such causes. The genuine aspect of the program is maintained as the benefit involves sales and reputation benefit of the firm.
Hence PAIBOC (Purpose, Audience, Information, Benefits, Objections, Context) analysis has been followed in the report and it is consistent to those principles. The ideas have been structurally defined. The abstract creates ample interest to the reader to read further, which serves the exact purpose of an abstract. An introduction that introduces the need for writing the report, writing the statistics, the actual program and need for funding the program. The statistics and the program plan further describe and discuss the plan and its authenticity in detail. With all the relevant statistics and clarifications on any objections that could arise due to the consideration of the issue are addressed. Finally the conclusion closes with the report favoring the decision, keeping in mind the benefits to the firm which is in the best interests of the board members to whom the report is sent.
The report here is in support for the cause and hence the disadvantages if any have not been primarily high lighted. But it has also been kept in mind that they are dealt with where ever necessary. For example the finances of the program are analyzed in a similar fashion as a commercial firm would do in terms of their investment. Hence any loop holes are identified as and when the study is done. This is again justified by the fact that experts have looked into the report and they have accepted the authenticity of the program and recommended it.
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